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Legal Secretary - Family

Job Title: Legal Secretary - Family
Contract Type: Permanent
Location: Hove
Industry:
Salary: 19000 - 22000
REF: RG295
Contact Name: Rebecca Griffiths
Contact Email: rebecca@assertive-solutions.co.uk
Job Published: 7 months ago

Job Description

We have a great opportunity available for an experienced Legal Secretary to join a leading regional Law Firm providing comprehensive secretarial support to the Family Department. This role will not only offer a great working environment but the firm will also support you to achieve your career ambitions coupled with a competitive benefits package. This role would suit someone with solid legal secretarial experience acquired within family and private client and a very good knowledge of the forms and processes associated. 


KEY DUTIES 

 To ensure documents and correspondence are processed quickly and accurately as directed by fee earners (including the appropriate use of the firm’s case management system) 
 To attend to clients both on the telephone and in person, ensuring messages are passed on without unnecessary delay. 
 To ensure that the firm's file management procedures are accurately carried out, including filing of all correspondence, attendance notes and time records 
 To set up new files accurately and speedily on instructions from fee-earner and in accordance with the firm’s file management procedures 
 To make travel arrangements or any other personal arrangements for fee- earners as and when required 
 To make appointments, arrange meetings and maintain an up to date diary for the fee earner concerned 
 To ensure the confidentiality and security of all Practice and client's documentation, and/or information 
 To maintain time records of telephone calls, letters written and attendances on clients 
 To adhere to the Practice Quality Policy 
 To undertake any other duties which from time to time may be allocated 


PERSON SPECIFICATION 

 Ability to take responsibility and help fee earner to deliver quality service to clients 
 Excellent telephone manner 
 Good time management and organisational skills 
 Excellent interpersonal/communication skills (both written and oral) 
 Excellent Team player and willingness to provide support and assistance to other secretaries as and when required 
 Able to manage competing priorities with a flexible attitude to work and meeting deadlines 
 Confident and professional at all times 


KNOWLEDGE & EXPERIENCE 

 Previous experience of working within an Family Department.
 Good knowledge of MS Word, Excel and Outlook for diary management. 
 Fast and accurate audio typing speed of 70 wpm or more (with 95%+ accuracy level) 
 Excellent written communication skills 
 Experience in using case management systems/databases for client management