To co-ordinate and provide day to day supervision of the payroll team in providing an efficient and effective service to the University, ensuring that salaries and expenses are paid accurately and in accordance with University and statutory regulations.
To deputise for the Payroll Manager.
Main Duties and Responsibilities:
To be responsible for the day-to-day supervision of the payroll team, including co-ordinating, organising and monitoring the work of the team, and assisting with their training and development.
To be responsible for the accurate day to day administration of all payroll matters, including sick pay, parental leave, salary sacrifice, resignations and termination payments liaising with Human Resources and other staff as necessary.
To liaise with Human Resources and other internal departments to ensure that payroll data and documents are submitted in a timely manner.
To ensure that payroll data and financial information is processed accurately and that work is carried out to set time scales, and in accordance with agreed procedures and policies, University Financial Regulations and legal requirements, interpreting these where necessary.
To investigate complex queries and deal with other enquiries of a non-routine nature, providing assistance and specialist advice to staff as required.
To prepare payroll remittances and ensure payments to external parties are made accurately and by set deadlines, and that any accompanying schedules or reports are submitted in accordance with the requirements of the external parties.
To ensure accuracy of the pensions and other payroll deductions and to assist in the production of reconciliations and routine and year end reports for pension schemes and other parties as necessary.
To review and maintain payroll procedures and timetables and, where appropriate, make recommendations for amendments or improvements to meet operational needs or statutory requirements or in line with best practice.
To liaise with and maintain working relationships with external agencies on behalf of the University, including pension schemes, the Department for Work & Pensions, HMRC and others.
To prepare accurate analyses of payroll and pensions data and ad hoc reports as required.
To assist in the development and introduction of new technologies or enhancement of existing systems and to liaise with the payroll systems provider to resolve technical issues.
To ensure that confidentiality of payroll data is maintained and that any information given to staff or external agencies does not contravene the Data Protection Act.
To pro-actively keep up to date on existing and new legislation and technical issues relating to payroll and to undertake appropriate personal development activities to ensure continuing professional development.
To alert the Payroll Manager to potential problems and to assist in resolving those problems.
To deputise for the Payroll Manager in all payroll matters and to undertake any other duties as required by the Payroll Manager.