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Billing Assistant

Job Title: Billing Assistant
Contract Type: Permanent
Location: Birmingham
Salary: 20000 - 24000
REF: MM811
Contact Name: Megan Maguire
Contact Email:
Job Published: about 4 years ago

Job Description

Job Purpose: To give support to the Billing Supervisor and Head of Finance by; preparing, editing and releasing the firms bills.

Reporting to: Billing Supervisor

Supervising:Not applicable

Liaising with: All staff

Key Tasks

  • Prepare, edit and release the firm’s bills in accordance with the firm’s billing procedure.

  • Ensure the prompt and accurate production of all bills submitted for processing.

  • Ensure that all bills submitted for processing comply with all relevant VAT and Solicitors Account Rules.

  • Liaising with partners, department managers and fee earners to ensure compliance with the firms billing procedures and any other matters.

  • Understanding specific billing arrangements in accordance with the firms’ procedures and that any clients with specific billing arrangements are billed in accordance with these.

  • To ensure that all write offs are correctly authorised and documented in accordance with agreed policies.

  • Reinforcing and reminding fee earners of billing procedure and any deadlines.

  • Preparation of nominal invoices with covering letters.

  • Providing training for new starters on Envision and on-going training when necessary.

  • Provide training for new starters on the firm’s billing and time recording procedures.

  • Dealing with queries in respect of billing or any other queries which may arise.

  • Data inputting.

  • Assistance with development and firm wide training of new Practice Management System.

    Additional tasks as required:

  • Support the coordination of Monthly reports, sorting and distribution.

  • Electronic filing on the firm’s Document Management System.

  • Provide essential support to Credit Control and Cash Office when necessary.

  • Any other reasonable duty.

Performance Standards

  • Effective performance in the role is assessed by the fulfilment of key measures.  These measures include:
  • Accuracy and attention to detail

  • Flexibility in assisting others within the department

  • Meeting deadlines

  • Meeting all criteria set by the Solicitor Accounts Rules

Personal Competences Required

  • Confident in communicating effectively with a wide range of people.

  • Focused and robust approach.

  • Numerate, with GCSE Maths or equivalent, grade B or above

  • Minimum of 1 years finance experience.

  • Reliable, excellent time keeping and punctual work record.

  • Highly developed IT skills in Microsoft Word, Microsoft Outlook and Microsoft Excel.

  • A sufficient level of responsibility, experience and knowledge to work unsupervised on daily work in relation to legal terms and local precedents, including the ability to interpret and apply amendments to standard documents and precedents.

  • A confident and assured telephone manner with the willingness to develop skills as required.

  • Good motivation and flexibility to meet deadlines, including the possibility of working early, late or through the lunchtime period, with adequate notice.

  • An understanding of the Solicitor Accounts Rules.