Job Description
Location: Summertown, Oxford
Full time: 9am to 5.30pm, Monday to Friday
Salary: £19,000 - £22,000
We are looking for a person to join our expanding team. The role is administration focused, supporting our Property Managers in a busy working environment.
Required Skills:
* Reliable and honest with good communication skills
* Well organised
* Able to multi task and prioritise accordingly
* Flexible
* Computer literate
* Excellent time management
* Ability to take initiative and responsibility
* Good attention to detail
* Ability to listen and respond appropriately
* Ability to develop good relationships with clients
* A team player
This role would suit a candidate who has good administration experience. It would be preferable for someone who has worked within the property sector, although this is not essential.
Tasks include:
* Answering the telephone and handling enquiries and/or directing calls to the relevant team member in a professional manner
* General office administrative duties including emails, filing and scanning
* Arranging meetings and distributing necessary paperwork within set timescales
* Arranging periodic assessments on properties
* Client diary management
* Maintaining up to date contact details on our property management software
* Producing work orders for contractors to undertake property maintenance
* Following up on work orders and ensuring contractors are completing jobs on time
* Processing invoices on the instruction of the property managers
* Liaising with residents and updating them with progress of works.
* Supporting the rest of the team/department where necessary
* Carrying out any other reasonable tasks as may be directed to meet the needs of the business